Advanced searches with queries

The search box accepts more than plain words. With a few simple rules you can search in a specific field, combine conditions and exclude results.

Searching in one field

Type the field name, a colon and the value:

• status:Production
• usageRights:"Rights managed"

Put a phrase in double quotes. The field name used here is the internal name, which often differs from the name you see on screen. Your administrator can give you a list of internal names.

Combining conditions

Operators must be written in capital letters.

• AND: both conditions must match. This is the default when you list conditions without an operator.
• OR: either condition may match, for example status:New OR status:Draft.
• NOT or -: excludes files, for example usageRights:"Rights managed" NOT status:Production.
• +: requires that a term is present.
• Parentheses group conditions, for example (status:New OR status:Draft) AND usageRights:"Rights managed".

When you use - or !, put the term directly after it without a space.

Ranges

Use TO with square brackets to include the end values, and curly brackets to exclude them:

• resolutionX:[100 TO 300]
• dueDate:[2026-12-29 TO 2026-12-31}

Use an asterisk for an open end, for example licenseEndDate:[NOW TO *] for files whose license has not yet expired.

Wildcards and similar words

• te?t matches both test and text, and test* matches every word that starts with test.
• roam~ finds words that are spelled similarly, such as foam.
• Wildcards are slow. To find a file type, use extension:jpg instead of filename:*.jpg.

Searching for what is missing

• copyright:* finds files that have a value in the copyright field.
• *:* -copyright:* finds files that have no copyright value. Start with *:* (all files) and subtract what you do not want.

Folders in a query

ancestorPaths:"/Demo Zone" finds files in a folder and its subfolders. folderPath:"/Demo Zone" finds only the files directly in that folder.

Where to go next

Next, learn the different ways to select several files at once.