When you work with people outside your organization, you do not have to collect files by e-mail. Send them an upload request instead. This is called a Share Request: a simple web page where they drop their files.
What you need
Creating upload requests is a Pro license feature, and your account also needs the permission for it. If you do not see the Request Upload button, ask us to check.
Creating a Share Request
- Optional: create a folder in Assets where the files should be stored. A folder in your own user area keeps the files private.
- Click Request Upload in the top right corner (shortcut: Shift+U).
- Fill in the options:
- Subject and a Description with a short message for the contributor.
- Link valid until, the date the link expires.
- Upload, the folder where the files should land. By default this is a private folder in your user area.
- Approve, if you also want the contributor to approve or reject files.
- Notify by e-mail, to receive a message when someone uploads.
- Click Share and copy the link.
- Send the link by e-mail.
What the contributor does
- Opens the link and drags files or folders onto the page, or uses Browse files.
- Selects files to fill in the metadata fields.
- Clicks Finish upload, or switches on Auto finish.
Files are available in Assets as soon as they are added. A single file cannot be removed during the upload. If something is wrong, the whole upload has to be cancelled.
Managing requests
A Share Request is a special kind of Shared Link. You find all of yours on the Shared Links page, next to your avatar in the top right corner.
